I created a discussion concerning meeting tips on LinkedIn. More than 200 people “Liked” the post and more than 100 people made comments.
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I summarized some of the tips and suggestions into a checklist below. While you are not likely to perform all these tips at once, I hope the list aids you in improving the effectiveness and value of your meetings.
Add an agenda item entitled “Any Other Business” to allow participants to share other items at the end of the meeting
Adjourn the meeting when the agenda is complete and do not linger
Adjourn the meeting early enough to allow participants to arrive at their next meeting on time
Ask for agenda items in advance of creating the agenda
Ask participants to mute mobile devices
Assign seating and place the difficult people near you (allows for greater visual focus and control)
Ask if the meeting achieved the purpose at the end of the meeting
Circulate agenda prior to the meeting and ask for confirmation
Deliver the orientation of the meeting in a rapid and direct manner to set the pace of the meeting
Evaluate the effectiveness of your meetings
Organize your thoughts before the meeting
Introduce new team members
Invite only the needed people
Send the project status report the day before project meetings and ask team members to review before your meeting
Start a 15 minute daily stand up
Stop allowing the meeting to be a place to “raise a subject from the dead”
Stop going back over what was discussed when latecomers show up
Stop unnecessary meetings
Use an internal blog for collaboration (may eliminate need for some meetings)
Use an off-topic bell (anyone at any time can ring the bell if the participants get off topic)
I learned a lot from this collaboration. I hope these tips are helpful to you too.