How to Deal With Pre-assigned Project Resources

Life is not easy. We are dealt hands that can be difficult. Project managers may be pre-assigned resources internally and externally that lack the skills and knowledge required for their projects.

How to Deal WithPre-assigned

Photo courtesy of DollarPhotoClub.com (edited in Canva)

Why do we always feel like we get the left-over resources?

What can we do? Jump ship. Give up. Find another job. Let’s try some other strategies.

  1. Negotiate. First, determine who assigns the resources? Is it a functional manager? Does your organization have a resource manager? Will a vendor or supplier provide resources? Second, meet to discuss the goals of your project and the knowledge and skills that will be required for success. Third, recommend resources for the team.
  2. Influence. What do we do if we work for a large organization where we do not have access to the individuals making the assignments? Someone has access to these people. Does your sponsor have access? Does your manager have the right connections. If so, influence the people you know and make your case. Ask your connections to influence the decision makers.
  3. Acquire outside resources. When your organization lacks staff to complete the required project activities, see if you can acquire outside resources. Here is one reason that project managers need to be involved in projects early. You can make your case and build the resource cost in your budget. Carefully interview potential candidates.
  4. Develop your teams. At the end of the day, you will be assigned teams. Guess what? The teams will not be perfect. What skills and competencies are lacking? Are the team members motivated? What do you need to do to improve overall project performance? Look for ways to improve knowledge and skills, create team building opportunities, build trust, and encourage collaboration.

The Insanity of Resource Management

Many organizations have under-performing projects. Why? Organizations do a poor job of defining their projects and understanding the resource requirements. Next, organizations overcommit – they commit to more projects than they should. Team members are stressed and organizations experience a lot of employee turnover. Furthermore, organizations fail to identify and acquire and develop skills and knowledge for these resource bottlenecks.

I am sometimes asked to take a look at organization’s resource problems and help them find solutions. My response? Before I come, prioritize your project portfolio and kill or postpone half of your active lower-priority projects. Do fewer projects better. Of course, very few organizations will do this…the insanity continues.

Question: Perhaps you feel different. What would you recommend to improve project resource management?

Please note: I reserve the right to delete comments that are offensive or off-topic.

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