Some project managers start their projects with a strong focus on risk management. However, somewhere along the way, they lose steam. They spend more time dealing with issues and implementing workarounds. In this article, I am providing questions that can help you in monitoring project risks and as a result, achieve better results.
Other project managers start out strong and stick with their risk management. When problems occur, they turn to their risk response plan. They run toward their risk management tools and techniques to aid them. Consequently, these project managers spend less time responding to issues.
In my last article, we looked at What Every Project Manager Should Know About Monitoring Risks where we reviewed the definition for Monitor Risk. The Project Management Body of Knowledge (PMBOK) 6th Edition defines Monitor Risks as “the process of monitoring the implementation of agreed-upon risk response plans, tracking identified risks, identifying and analyzing new risks, and evaluating risk process effectiveness throughout the project.”
When Should We Monitor Project Risks?
Monitoring risks is an ongoing activity, not a one-time event. The frequency varies depending on the project. Some project managers review risks with their team in their weekly project meetings, while others who manage agile projects discuss risks and obstacles in their daily standup meetings.
12 Questions for Monitoring Project Risks
Perhaps you struggle with the practicality of monitoring risks. It seems like a vague notion. Hence, here are some questions that can help you and your team on the right track.
- What new risks should be captured in the risk register?
- What risks should be closed?
- What has changed in the previously identified risks? Reassess the probability and impact of your risks.
- How effective are the current risk response plans and actions? If the risk plans are not effective, modify them for better results.
- Have project assumptions changed?
- What thresholds have been exceeded? If a threshold or trigger has been exceeded, what actions need to occur?
- What contingency or fallback plans should be executed?
- Are there common causes that are increasing multiple risks? One causal factor may increase the probability and/or impact of multiple risks. Therefore, attacking these causal factors has high leverage.
- Are the right risk owners assigned? If the risk owner is not performing their duties correctly, look for ways to motivate the risk owner or consider a change.
- Are workarounds increasing? If your manual workarounds are increasing, this is a sign of inadequate risk identification and responses earlier in the project.
- How are the reserves doing? Is it time to request additional reserves? Perhaps the team should consider ways to change facets of the project in order to stay within budget and schedule.
- What have we learned?
Question: What other questions would you add to this list?